In today’s busy office environment, it is essential to have in place efficient document management procedures to make sure departments run smoothly. All data capture processes need to run efficiently so that a business can keep its staff, clients and stakeholders happy.
For example, invoice processing and mailroom automation are two operations integral to the smooth running of an office and so therefore need to work precisely. With huge advances in technology over the last decade or so, automated systems have now been developed to ensure that these tasks can now be effortlessly accomplished.
These clever business process automation tools have been invented so that enterprise can now be run digitally. The developments in information management software mean that efficiency is improved and therefore both time and money is saved in the long-term.
A huge range and volume of information including invoices, mail, financial reports, plans and drawings can now be centrally controlled, managed and distributed across internal departments and external global frameworks with ease using this innovative software.
Digital automation of business documents helps to further develop a paperless office environment and keep business as efficient and accessible as possible. No longer do invoices sit in a pile waiting to be paid. When they are managed via data capture software they can be organised and paid more quickly and efficiently.
A company that offers these innovative data capture tools is UK-based DCS. They provide a range of software suitable for most business sectors that can deal efficiently with a wide range of processes. They offer high volume data and form capture that can convert a huge range of information to electronic data file format. The FileStore EDM software automatically structures information into an easy to access database.
DCS’s systems give specific functionality for business compliance, records management, reducing document processing costs, archival and audit control of emails and files, remote scanning, automated invoice and forms capture.
DCS also provide outsource document scanning and data capture service for high volume scanning of documents, drawings, micro films and photographs. This enables archived material to be rapidly captured into the digital domain to be efficiently controlled and stored. Their scanners can cope with 1 million images per day, making them one of the largest capacity outsource services in the UK.
DCS provide their information management solutions and associated services to over 400 leading businesses worldwide. When using DCS software, their clients regularly comment that they have enhanced supply chain efficiency, increased customer satisfaction and reduced operating costs.
So in a modern business environment it is clearly essential to have data capture solutions in place. The increased efficiency and streamlined processes resulting from the use of document management software regularly results in long-term improved corporate performance.